Careers

POSITION SUMMARY:

Reporting to the Supervisor, Practice, Innovation and Education (PIE), the LTC Facility Specialist is the divisional lead for facility services program with a mandate to improve processes and build consistencies across the five long term care centres. The Facility Specialist is responsible for facilitating the maturation of the facility program, specifically focused on supporting regular operations and divisional service enhancement projects. In addition, the incumbent coordinates and facilitates Facility Services Supervisor peer group.

MAJOR RESPONSIBILITES:

• Provide professional expertise, guidance and recommendations in the area of facility services – including housekeeping, laundry, security, capital projects, major equipment preventative maintenance, and building maintenance, including minor capital. 
  • Act as a resource and best practice lead for LTC facility related issues and advancements
  • Identify for approval, create, maintain, and provide oversight to facility initiatives that promote consistency in facility practices and service enhancement project processes, and ensure safety and security of residents and staff
  • Monitor, analyze, interpret, and provide oversight to implementation of Legislative changes, including MOL, MOHLTC/Compliance, PIDAC, Fire Code Regulations/ Fire Protection and Prevention Act, Building and Bylaw code, OHSA, Health Care and Residential Facility Regulations, Industrial Establishments Regulations and LTC related initiatives. Work with Facilities Services Supervisors to develop and implement any required recommendations
  • Lead for the Safety and Security program for the Division

• Guide the development and management of Facility Services policies, related accommodation programs, and Environmental Services Infection Control program and Facility Services Inventory Control/Asset Management. In consultation with Facility Supervisor peer group, ensure policies and programs are reviewed and updated to ensure compliance with all legislative requirements and consistent with best practices

• Conduct visits, audits and/or investigations to evaluate Facility department effectiveness and compliance with standards, including MOL, MOHLTC Homes Act and regulations, Health & Safety, Infection Control, and LTC divisional policies and procedures; report results; develop potential solutions and recommendations for corrective action and; work with the home on action plans to address concerns

• Provide expertise in the management and testing of the home specific and divisional Emergency Plans in areas specific to Facility services. Work in collaboration with the Facility Services supervisors, and in consultation(HEM) to facilitate:
  • Compliance in Fire Protection and Prevention Act
  • Testing and education for all emergency codes
  • Planning, rolling out, and debrief reporting for emergency evacuation exercise

• Facilitate divisional service enhancement projects across the division, ensuring consistency in practice, prioritizing resource allocation based on project priority and budget allocations, and mitigating risk
  • Facilitate development and management of divisional operational budget related to the facility program and assist with the development and monitoring of Capital Plan- state of good repair budget requirements for all homes
  • Projects are completed in collaboration with Facility Supervisors as project owners, Health Facility Planning as project planner/manager, Real Property Asset Management (RPAM) as project construction manager
  • Liaison between purchasing and operations to build and maintain approved supplier list, ensure contract scopes are being adhered to as per operational requirements and vendor performance meets or exceeds Regional requirements, and engage in conflict resolution
  • Investigate new Divisional contracts that support consistency of goods and services across the division and seek to leverage purchasing power. In addition, ensure invoice accuracy for services rendered

• Advise on and monitor preventative maintenance program requirements and their management at the home level, particularly focusing on key preventative maintenance contracts including Generators, Elevators and HVAC system

• Facilitate development and implementation of divisional education program in infection control environmental services, according to PIDAC and specific to Facility services. Liaison between Facility services and Program Support Nurse, improving collaboration and communication around infection control practices throughout the division

• Business process expert for Facility related software systems 
  • Act as a database management and technical super user and resource. provide ongoing end-user support and training;
  • Respond to LTC related software application issues and performance gaps;
  • Optimize software functionality and usability;
  • Participate in functional development for Corporate Asset Management;
  • Research, evaluate and recommend improvements and advancements to system software;
  • Maintain database content so that it is relevant and updated, audit usage as required

• Facilitate division’s Facility Services Peer Group
  • Provide expert guidance and advice on the development and implementation of peer group meeting requirements, annual work plans, and annual budget planning so to improving groups’ effectiveness in their deliverables
  • Apply expertise and direction to ensure outcomes are aligned with standards and Long Term Care strategic priorities

• Fulfill additional work related duties as assigned

EDUCATION, EXPERIENCE AND QUALIFICATIONS:

• Post-secondary degree or diploma in a related field
• Minimum five years in leadership role
• Minimum two years’ experience in Long Term Care with knowledge of the Ministry of Health and Long Term Care standards, guidelines and requirements for the long term care industry as it speaks to environmental services and building management
• Health and Safety certification (levels 1 and 2) and WHIMS training required
• Building and facility services experience in a health care setting, an asset
• Understanding of HVAC equipment, computerized building management systems, electrical systems distribution, fire alarm and sprinkler systems including operation of and testing requirements, emergency diesel generator operations etc. preferred
• Working knowledge of current Building codes, By-Laws, OHSA, PIDAC, Fire Code Regulations
• Highly computer literate, including solid working knowledge of Microsoft Outlook, Word, Excel, Access, Project and Power point
• Working knowledge of the Project Management Body of Knowledge and project management processes. Planning, organizational and workload management skills an asset
• Ability to function effectively within a complex and dynamic work environment, with strong commitment to promoting teamwork and cohesiveness across the division
• Leadership skills, including demonstrated ability and comfort with decision making responsibilities, coaching and teaching, and the ability to inspire and build confidence in others
• Client service oriented, with ability to effectively work with staff at all levels of the corporation
• Effective communication with strong organizational skills, influential skills, and client focused orientation and commitment to providing quality services

If this opportunity matches your qualifications and experience, please apply online.

Please note: Successful candidates hired to work within any of The Region of Peel’s Long Term Care Homes are required to provide the following information prior to hire:

• Vulnerable Sector Police Check
• TB Skin Testing